We are happy to answer some of the more common questions about how things happen. Here is a list that will hopefully help answer them. We look forward to seeing you on the Outer Banks.
Joe Lamb Jr. & Associates offers the option of purchasing a trip insurance policy with each vacation rental. Most guests think vacation rental insurance is just for hurricane evacuations, but it really covers much more. "Sun Trip Preserver" from Red Sky Travel Insurance provides valuable coverage, benefits and 24-hour emergency assistance services to take care of you while traveling to and from your vacation destination and protects your hard-earned vacation investment. The trip cancellation and trip interruption component includes coverage for sickness, injury and death; extension of school year; armed services leave revocation; hurricane evacuations and much more.
Payment for the insurance plan must be received prior to or with your final vacation rental payment, and there are terms and conditions that apply. For complete details, you should reference the Sun Trip Preserver Policy Details.
Once a reservation request is received a signed Vacation Rental Agreement and Advance Rent Payment must be received in our office within three (3) days of booking. If your reservation is less than thirty days (30 days) in advance it should be paid with 24 hours of booking.
We do send payment reminders to all guests who provide an e-mail address. A final payment is due no later than thirty (30) days prior to your check-in date. No reminders are sent within thirty (30) days of arrival.
Our office is located at Milepost 2.7 in Kitty Hawk, NC at 4607 Croatan Highway which is the same as US Highway 158. This is where you will check-in and get the keys for your vacation rental home. We will have directions ready for you. Some homeowners have keyless entry. If you are staying in a house that provides a Keyless Entry system you will be given the instructions via e-mail for a keyless entry arrival.
If you arrive after hours the keys and directions to your vacation home will be put in the after hours box. Our office has a drop box just to the left of the front door. Your check-in package will be clearly marked with your last name and Joe Lamb rental unit number on the outside of the package.
We set our check-in time at 4:00pm so that service providers such as housekeepers, inspection crews and maintenance vendors have time to do their jobs. Most every home has new guests arriving each week. With just a short time between check-out time and check-in time, we have to allow enough time to get your vacation home ready for you and your family. We will make every attempt to let you into the home earlier but only if it has been released for occupancy. Please do not park at the home and ask the service vendors if the home is ready for you to go into. We have specific processes in place to ensure that everything is ready for you. We do not have a pay to check-in early program.
You can contact us to get the phone number on the Monday prior to your arrival day. It will be listed on your check-in package information. Phones are for local calls only and there is no charge.
All Joe Lamb Jr. & Associates vacation properties are equipped with standard kitchen amenities such as cooking pots and pans, dishes, silverware, basic cooking utensils and glassware.
You will need to bring paper products like toilet tissue, paper towels, as well as garbage bags, hand soap, dish and laundry detergent.
You might want to pack any items that you use regularly at home that the homeowner may not provide like crock pots, salad spinners or your favorite chef knife. The things we find most guests forget are spices, coffee filters, aluminum foil, dish towels, sponges and dish cloths. Even if you do forget something you can easily pick it up at a nearby grocery or retail store.
Beach chairs, coolers, umbrellas, baby equipment and sports equipment can be rented locally.
When you see this option you can rent these items. Just choose your options when you review your rental agreement. You can see what the option costs when you book online. Our online price quote feature allows you to see the rate quoted (plus tax) with your reservation total amount due. The bed linens and towels are provided by an independent company that delivers directly to your vacation home. Their service makes the beds for you (except for trundles, tops of bunks, sleep sofas, futons and roll-a-ways) and leaves the towels for you. When renting towels you will receive a bath towel, a hand towel and a wash cloth for every person that the house sleeps. You will also be provided with bath mats for the full baths only and two (2) kitchen towels.
Some owners provide linens and/or towels. Please refer to the individual home descriptions in our brochure and on our website www.joelambjr.com for owners that do. Please plan on bringing or renting your bath towels if they are not provided. The beds will be made for your arrival (expect sleep sofas, futons, trundles, and top bunks but the sheets will be provided) and stripped at your departure. Please note that the additional fee is based on a one time delivery of towels. If you need linens and/or towels more than a one-time delivery, please contact our office directly to make arrangements.
When you depart try to leave the home in the condition that you expected to find it when you arrived. Remember that as your vacation ends, another family’s vacation will begin. Our company has a very short period of time to prepare the home for the next tenant. The following should be completed: 1) All dishes must be washed and put away in cabinets; 2) All food and trash should be removed; 3) Place trash in a proper receptacle and roll carts to the edge of the street; 4) Wipe all appliances, counters, etc.; 5) Sweep carpets and floors; 6) Make the beds in a tidy fashion with all rented linens in place. Leave towels in the bathtubs; and 7) Clean wood fireplace or grill if used. Failure to complete these requirements could result in a reduction of your security deposit refund and/or additional billing.
Feel free to have breakfast and enjoy your last day here. Just remember to bring the keys to our office before you leave town. Please don't leave the keys inside the home. If you are in a vacation home that has keyless entry your code will stop working at 10:00 am. You do not have to come by the office to check-out.
If you plan on getting an early start on your trip back home, feel free to drop your keys, and advance reservation form in the after-hours box. Our office has a big drop box just to the left of the front door. If you are in a keyless entry home your code will stop working at 10:00 am on your check-out day. You do not have to come by the office to check-out.
You have a special request form in your Joe Lamb Jr. newsletter in your check-in package. Please fill it out and turn it in with your keys when you check-out. If you are in a keyless entry home call us before you leave or e-mail us at email@example.com to reserve for next year. We also send an email to you two (2) days before you check out that gives you an exclusive link to fill out your advance reservation form and submit itfor the same house, same week next year. Keep in mind the owners of the vacation home always have the first choice of weeks. As the repeat guest of the house you have first right to reserve the same rental week for the next year by submitting the request form at check-out or prior to check-out. Your request must be received no later than the Monday after your departure. It is best to contact us within a week of departure to verify the receipt of your request. Remember the calendar is always changing. Certain holiday weeks change, as a repeat guest your are given the right to request the same dates as you are staying in the home. You are not guaranteed the holiday will be included in your repeat week.
All advance reservations are tentative and subject to change. They are not guaranteed. We will send you notification when your reservation request is approved by the homeowner. Once you receive the approval notification you will be directed to login to e-sign your rental agreement. Your deposit is requested at this time. Look on your rental agreement for the advance deposit amount due.
You can call us at 800-552-6257 as early as one year in advance. You can also book online. Weekly Rental rates will not show online until the homeowners have approved the weekly rental rate and released the weeks for the upcoming year. An advance reservation request is subject to an Owner's return of the property to our program as well as the Owner's choice of weeks, change in amenities, and rates.